You must include the country of origin of the goods being shipped, the date of the shipment, means of transportation, shipping route, insurance, and final destination (shipping address).įinally, add the Incoterm or terms of sale and reason for the products being exported (sale, inter-company, repair, etc.) Detail of the Goods Sold The next section of your invoice template is for all the shipment details needed for customs purposes. You may also include an order ID number in this section for internal tracking purposes. You want to assign a unique invoice number to each export invoice you issue and the date when the invoice was created, which will help you keep your accounting records organized. Add a customer ID number if you maintain a database to make it easier to refer back to the invoice for clarifications or returns. If applicable, add a separate line for an intermediate consignee such as a bank, custom broker, forwarding agent, etc. Next, include the recipient or buyer information (ultimate consignee), such as their full name, phone number, billing address, email and Tax ID. For a more professional commercial invoice, you can make space in the top left corner of your template to add your company logo, registered trademarks, industry-related imagery or any other branding element. Include your full name (or company name), phone number, street address, email and website, tax registration number, and appropriate licensing information.
Start your export invoice template with a section for your business information as the seller or exporter. Take a look at the essential details you must include. Including the correct elements on your template will avoid extra costs for delays, long hold-ups and even legal complications in the case of missing information. When creating your export or commercial invoice template, remember this is a legal document that must be filled out carefully to ensure all details are clearly covered. Essential Elements of an Export/Commercial Invoice Template Come on board, we help you save time and focus on your passion, not your paperwork. Note: Use Bonsai's all-in-one product suite to create flawless commercial invoices and access many other tools to help you run your business like a pro. Read on to find out the essential elements your export/commercial invoice must include. This is why having a well-designed export invoice template can greatly help reduce the time spent on this daunting task while covering all relevant information every single time. But you probably don't want to sit for hours to write and proofread each export invoice you issue.
This document is required for all imports/exports and must provide authorities with all the necessary information regarding the merchandise being shipped. A very important part of your export paperwork, aside from the pro forma invoice, is the export invoice (also referred to as a commercial invoice) which many governments use to control imports and validate the legal entry of your products to their country. It is because of this disparity that a Commercial Invoice is typically issued after the goods have been delivered or shipped to ensure it accurately represents the final number of goods shipped.If you are an exporter or a business owner offering to ship to another country, it's important to have appropriate documentation to ensure the success of every international delivery. This difference can be due to many reasons, however the most common is that a supplier is having manufacturing issues or delays or that the supplier did not correctly plan how many products would fit inside shipping containers. This is because the quantity of goods ordered (from the Proforma Invoice) can be different to the actual quantity of goods that have been shipped (on the Commercial Invoice). The 2 documents are essentially the same, however, there can sometimes be a difference in the quantity of goods stated on the Commercial Invoice to what is on the Proforma Invoice. What is the difference between a Proforma Invoice and a Commercial Invoice? You'll know when recipients have viewed your invoice and recipients can even pay the invoice online via credit card for convenience.Ĭreate in IncoDocs Your questions, answered. Download or share invoices from IncoDocs in 1-click.